BY-LAWS
For The
BEACH MUSIC ASSOCIATION INTERNATIONAL

1. The current address of this organization is:

   The Beach Music Association International
   P.O. Box 70105
   Myrtle Beach, SC 29572

2. The Current website address is as follows:

   http://www.bmai.net

3. The purpose of this organization is "To promote, preserve and perpetuate Beach Music."
   
   
4. The officers of this organization are nominated by the general membership in January of each calendar year, elected by those active regular members present at that meeting and will serve a *five year term. Such term begins 30 days following the January election and continues through January of the following year. *EXCEPTION: Due to the need for consistency the five year limit is set forth only for the initial time period from January 2003. Beginning January 2008 the term of office returns to one year and follows all other stipulations as contained herein.
   
   
5. No Officer shall serve more than two (2) consecutive terms in one office.
   
   
6. Any officer may be removed from his or her office by a majority vote of the current regular members, following a recommendation for such a recall vote by the board of Directors.
   
   
7. The Officers of this association are:
   • Chief Operating Executive
   • President
   • First Vice President
   • Second Vice President
   • Secretary
   • Treasurer
   • Sergeant-At-Arms
   NOTE: If an officer resigns or is removed from office, the Board of Directors will name a replacement to serve out the remainder of that term, or may chose not to fill the office for the unexpired term. In such case one or more members of the Board of Directors will assume those duties until the next election of until such time as the position is filled.
   
   
8. The Duties of the elected officers include, but are not restricted to, the following:
   • CHIEF OPERATING EXECUTIVE
     • To serve as Chairman on the executive board.
     • Over see the general operation of the organization and to insure all activities are in line with the stated goals and mission of the organization.
     • To attend all designated promotional, legislative and occupational activities as related to Beach Music.
     • Serve as tie breaking vote when needed Executive Board only.
   • PRESIDENT
     • Chair all general membership meetings
     • Serves as a member of the Board of Directors and Executive Board
     • Appoints at large members of the Board of Directors from the general membership.
     • Appoints all committee chairpersons
     • Approves the minutes, provided by the recording Secretary for presentation to the Board of Directors and general membership.
   • FIRST VICE PRESIDENT
     • Act as the President in all of his duties when President is absent or incapacitated.
     • Serves as a member of the Executive Board.
   • SECOND VICE PRESIDENT
     • Act as the President in all of his duties when absence or incapacitation of the First Vice President does not permit the performance his duties.
     • Serves as a member of the Executive Board.
   • SECRETARY
     • Records the minutes at all general membership meetings and provides them to the President for approval.
     • Provides minutes to the membership after approval either electronically or in hard copy at or before the next regular meeting.
     • Serve as a member of the Executive Board.
   • TREASURER
     • Account for all monies of the Association
     • Establishes and maintains bank accounts for the Association as directed by the Executive Board.
     • Disburses monies as directed by the Executive Board
     • Serve as member of the Executive Board.
   • SGT-AT-ARMS
     • Maintains order at all Association general membership meetings
     • Serves as Parliamentarian for all meeting.
     • Serves as Chairman of the Ethics/Credential Committee.
     • Serves as a member of the Executive Board.
   
   
9. The Board of Directors shall consist of 7 members, being constituted and serving in the following manner:
   • Chief Operating Executive
   • Current President of this Association
   • The Immediate Past President of this Association
   • Four (4) positions filled by appointment by the existing Executive Board.
   
   NOTE: Any Board of Directors member may be removed by majority vote of the Executive Board for “cause” or by reason of resignation, death, or inactivity. That is, if a Board member is not a bona fide “active” member of this association having attended at least 6 regular business meetings in any 12-month calendar period, he or she may be removed for reason of inactivity. In such case, the Executive Board shall name a member in good standing to fill the unexpired term.
   
   
10. The executive Board shall consist of the Board of Directors, the current officers and appointed positions at the current President’s discretion (listed below). The Executive Board shall meet at least monthly to conduct Association business, propose activities, direct projects and the like with the exceptions of June August and December during which times no meetings are to be held. Board meetings shall include selected members, as is necessary and prudent in the conduct of business. Individual members wishing to attend Board of Director Meetings are invited to contact any Board Member to request inclusion. Time, space and other factors may or may not permit such an inclusion. Such member’s attendance at a Board meeting is limited to observation and comment.
    
    
11. A bona fide Executive Board meeting shall occur when there is a minimum of 5 members present as a quorum.
    
    
12. The Executive Board shall designate members in good standing to fill committee and other appointed positions. Such Committees shall include, but are not limited to:
    • MEMBERSHIP COMMITTEE: Assists prospective members, recruits, aids the Executive Board in such activities, prepares membership cards and so forth. The Chairperson shall be a member of the Board of Directors.
    • EVENTS COMMITTEE: Proposes Association internal events for members and their guests. Proposes and researches events which the Associations endorsement and or direct involvement. Following approval develops and ensures success of these events. Chairperson shall be a member of the Board of Directors.
    • ETHICS COMMITTEE: Investigates all potential members, any complaints as related to members, and makes recommendations to the Executive Board for action. Chairperson shall be Vice President of the Association.
    
    
13. The following appointed positions may also serve on the Executive Board but have NO voting rights. Their inclusion is at the discretion of the President or CEO.
    Advertising/ Promotion: Publishes the Association newsletter, Edits, Composes and places APPROVED material with all media sources. Must obtain Approval of the President and or the CEO on all material prior to publication. Historian: Maintains the Association’s historical records, inclusive of the Association’s news letter, news releases and the official copy of the Associations current / past By-Laws, Web master: Maintain as current the Associations website. Maintains current membership roster, through coordination with membership. Chaplain: Act as official representative either through written, telephonic or personal appearance in response to members or related personages illness, death or other major life events.
    
    
14. The membership of the organization includes distinctive types. There is NO age requirement for individual memberships. ONLY Regular and Corporate members may utilize the Associations logo for their promotion. Such usage requires approval by the Ethics Committee.
    
    
15. Membership status may be rendered inactive if one or more of the following occur:
    1. Failure to pay annual dues.
    2. Failure to attend at least 2 regular meetings per calendar year.
    3. Expulsion by the Ethics committee for cause.
    
    
16. All Monies due the Association or member will be processed through the Treasurer. All Disbursements of monies by the Association shall be through the Treasurer. Anticipated expenses may be paid in advance by a member, if approved by the Treasurer, CEO and or President (two of the three must approve). Reimbursement will occur when appropriate documentation is present to the Treasurer.
    
    
17. CODE OF CONDUCT: Representatives of this Association are expected to conduct themselves reasonably at all times when attending any event or function as related to the music that is to this Association. This includes involvement as either a functionary or spectator. The professional image of the Association must be maintained whenever a member is in the public. This is not intended to discourage any member from full enjoyment of any event.
    Specific allegations of misconduct by any member shall be referred to the Ethics Committee for investigation. The Ethics committee upon completion of investigation will report to the Executive Board a recommended course of action. The Executive Board will issue in writing. An action that will be forwarded to the member within 24 hours.
    
    
18. The Executive Board may authorize any constituency of the Association to enter into a contract. Or execute and deliver any instrument in behalf of this Association. Such authority may be general or specific in Nature. The Executive Board must approve any such contract or instrument in Advance.
    
    
19. The Board of Directors has established banking accounts for the Association, to facilitate the conduct of Association business and affairs. Signatory authority, the nature and number of such accounts, the location of such accounts, and ancillary matters are determined as necessary by action of that Board. The Treasure shall be the agent of the Board in these matters, and shall report regularly to the membership of the status and activities of these accounts.
20. Whenever any notice (as a legal action under the South Carolina Non- Profit Corporation Act, or any like legislation from another state or government entity) is required to be given to any member of this Association, or similar action under the charter or By-Laws of this Association, a waiver thereof in writing, signed by the person or persons entitled to such notice, whether before or after the time stated therein, shall be equivalent, for these purposes only to the actual giving of such notice.
21. The fiscal year and membership year of this Association is set As January 1 through December 30th. In certain circumstances, where appropriate, the Executive Board may approve for other such periods to replace this one.
    
    
22. Except as provided herein, these By-Laws may be amended or replaced by new or additional By-Laws by the affirmative vote of a majority of the then current Executive Board in a duly constituted meeting of said body. However, the Executive Board shall have no authority to change, replace or otherwise alter the constituted By-Laws in specific circumstances where:
    1. the actual number of members required to constitute a quorum or voting majority is considered
    2. Provisions for the actual management of the Association is considered for any entity other than its duly constituted Board of Directors
    3. the number of the Board of Directors members is considered as any number other than the originally constituted five positions.
    
    
    1. No By-Law adopted or amended by the general membership may be altered or repealed by unilateral action of the Board of Directors or Executive Board.
    2. The Majority of members at any duly called regular meeting may consider amendment, adoption, or repeal of any By-Law, so long as a quorum is present. The regular meeting of this Association shall consist of the meetings held monthly. A quorum is set as 11 of the then current regular members.
    
    
23. The Board of Directors may authorize purchase and maintenance of liability insurance for the protection of those conducting official business of this Association. This includes members of the Board of Directors, Executive Board, employees, and other officials, agents or representatives duly authorized by the Association to carry out its business, both past and present. This Insurance may cover any liability arising out of the legitimate conduct of such business, including that done by any agent or employee of another corporation, partnership, joint venture, trust or other enterprise, even if this Association would not otherwise have the poser to indemnify him or her against that liability.